Purpose
The Ethics of AI Institute hosts regular meetings to facilitate dialogue, knowledge sharing, and collaborative exploration of topics related to the ethics, governance, and societal impacts of artificial intelligence (AI). These meetings are conducted through online meeting and collaboration platforms, and may be recorded.
This Privacy Policy explains how information shared during these meetings is collected, used, stored, and disclosed.
Participation and Recording
Meetings hosted by the Ethics of AI Institute may be conducted using online meeting and collaboration platforms. Meetings may be recorded, and recordings may be transcribed using platform-provided or third-party transcription services.
By participating in a meeting, attendees acknowledge that:
- Audio, video, screen sharing, meeting attendance, chat messages, and other meeting interactions may be captured in the recording.
- Participants who choose to enable their camera or attend in-person may appear in the recording.
- Statements, comments, questions, and contributions made during the meeting may be included in the recording and transcript.
- Participants may choose to attend online, disable their camera or refrain from speaking if they do not wish to be recorded.
By choosing to participate in a meeting after being notified of this Privacy Policy, attendees acknowledge that the collection, recording, storage, and use of meeting content will occur as described in this Policy.
Storage and Access
Meeting recordings, transcripts, and related materials are stored using systems and services authorized by the Ethics of AI Institute for collaboration, recordkeeping, research, and knowledge-sharing purposes.
Access to recordings and transcripts is generally restricted to individuals with authorized access through Institute-approved systems and services and may include Institute staff, researchers, affiliated collaborators, invited guests, and meeting participants.
Recordings and transcripts are maintained for administrative, educational, research, and knowledge-sharing purposes and will be retained for as long as reasonably necessary to support those activities.
Public Meeting Summaries
When preparing public summaries:
When preparing public summaries:
- Comments and discussion points will not be attributed to specific individuals unless the individual has provided explicit permission or the attribution is otherwise appropriate and agreed upon.
- The Institute will make reasonable efforts to avoid including personally identifying information in publicly published summaries.
- Research, Publications, and Knowledge Mobilization
Research, Publications, and Knowledge Mobilization
Information from discussions may contribute to short-form articles and commentaries, roundtable reports or articles, white papers, research reports, educational materials, policy recommendations, and other publications produced by the Institute.
Third-Party Services
The Ethics of AI Institute may use third-party technology platforms and service providers to facilitate meetings, recordings, transcription, storage, collaboration, and related activities. Participant information may therefore be subject to the privacy practices and terms of service of those providers in addition to this Privacy Policy.
Policy Updates
The Ethics of AI Institute may update this Privacy Policy periodically to reflect changes in its practices, technologies, legal requirements, or organizational activities. The most current version will be made available to participants.
Questions and Contact
Participants may contact the Ethics of AI Institute with questions regarding this Privacy Policy or the handling of their personal information. Requests concerning the correction, removal, or de- identification of content in public summaries or publications will be considered on a case-by- case basis.
info@ethicsofaiinstitute.com
- Ethics of AI Institute
- info@ethicsofaiinstitute.com
- ethicsofaiinstitute.com